The ORSP will determine if a campus competition is warranted based on the number of applications received by the internal limited submission deadline and the sponsor guidelines. Participants will be notified if the number of submissions exceeds the sponsor's limit and an internal review is required no later than two business days following the internal deadline.
If the number of participants does not exceed the number of allowable submissions no internal limited submission review will be necessary. However, our standard Proposal Transmittal Form and proposal internal review and approval process is required for all proposals submitted on behalf of the university to the external sponsor.
If the ORSP receives more potential submissions than the university is authorized to submit, an internal review and selection process will occur. The Director of ORSP will convene a internal review panel as an ad hoc committee (of 3-4 faculty) from relevant field(s) necessary to conduct a fair and thorough review. The review panel should be representative of the applicant disciplines and be composed of individuals each capable of evaluating the research merits of at least one application, although all review members will weigh in on presentation, clarity, adherence to proposal preparation instructions, and alignment with sponsor guidelines.
The limited submission applications will be ranked by the internal review panel on their likelihood for success for the specific funding opportunity, as well as with the funding sponsor more broadly. The internal review panel will ensure that selected pre-proposals meet all eligibility requirements, are scientifically sound and technically strong, and promote the greater University research mission.
The internal review panel will recommend an applicant(s) to the Vice Provost for Faculty Affairs who will select an applicant(s) to move forward to the sponsor. In the case of a tie, the Vice Provost for Faculty Affairs will make the decision of which applicant to move forward based on the feedback from the review committee and competitiveness of the applicants for the specific proposal. All applicants will be notified of the results and provided with a summary of the review comments, if available.
In special cases where the sponsor program guidelines require a large institutional commitment or coordination, the selection process will incorporate a second layer of review by senior administrators.